First 5 Yolo Meetings

Committee Meetings

Proposition 10 legislation allows for each county commission to establish one or more advisory committees to provide technical and professional expertise and support for any purposes that will be beneficial in accomplishing the purposes of the act. Each advisory committee shall meet and make recommendations and reports as deemed necessary or appropriate.

The First 5 Yolo Commission established four committees - Finance, Program and Policy, Public Awareness and Personnel. Each committee meets and makes recommendations and reports to the Commission in support of Commission business as necessary. See below for upcoming meeting agendas.

GENERAL PROTOCOLS

General protocols that apply to all of the committees are:

  • Each committee shall include at least three Commissioners who each agree to make themselves available when action needs to be taken by the committee.
  • Committee chairs shall schedule meetings in conjunction with the executive director. The executive director shall be present at all meetings except for Personnel Committee meetings related to oversight of the executive director.
  • Each committee is expected to develop full reports or presentations to the Commission on activities and recommendations of the committee, which can be delivered as part of a standing agenda item at each monthly meeting.

ROLES AND RESPONSIBILITIES

The roles and responsibilities of each committee are outlined below.

Finance Committee

  • Work with the executive director and chief financial officer to develop the annual budget and submit the budget to the Commission for action.
  • Make categorical recommendations, i.e., recommendations on individual line items within the budget.
  • Working with staff to oversee budget spending and compliance as a whole.
  • Participate in developing the financial portions of the annual report, including the annual audit.
  • Work with the executive director to develop policies and procedures related to fiscal matters for submission to the Commission for action.
  • Work with the executive director and chief financial officer to develop the Fiscal Sustainability Plan, and submit the sustainability plan to the Commission for action.

Finance Committee Meetings
Next Meeting: 09/09/11 Agenda

Program and Policy Committee

  • Develop or review suggestions for new and existing programs and activities, and make recommendations to the Commission regarding programs and activities (note: this does not include review or recommendations on community proposals for funding).
  • Monitor existing programs, projects and initiatives.
  • Provide guidance on mechanisms to evaluate the effectiveness of programs funded by First 5 Yolo and review evaluation results.

Program and Policy Committee Meetings
(1st Monday of each month)
Next Meeting: 09/22/11 Agenda

Public Awareness Committee

(The Public Awareness Committee is composed of three Commissioners, the executive director and representatives of First 5 Yolo's public relations firm.)

The purpose of the committee is to develop an annual communications/public awareness plan, including the following types of activities:

  • Media events/press conferences - contribute to local newspapers, meet with editorial boards and participate in local radio programming.
  • Public awareness events - health fairs, story time reading events, family festivals, county fair booth, etc.
  • Promotional materials - purchase items to distribute to the community to increase recognition of First 5 Yolo and the importance of the first years of life.
  • Communications - develop/approve brochures, Web site design and text, posters and pamphlets related to First 5 Yolo and the importance of the first years of life.
  • Advocacy - work with legislators and local elected officials to increase awareness of the importance of the first five years of life and increase knowledge of funded programs and the impact on the local community.
  • Trainings through the public relations firm - coordinate media trainings for Commissioners, funded partners and community members.

Public Awareness Committee Meetings
(Meets quarterly as needed)
Next Meeting: TBD

Personnel Committee


  • Work with the County Human Resources Department to define a job description and evaluation procedures for the executive director.
  • Guide the employment status (recruiting, hiring and termination) of the executive director.
  • Provide advice and support to the executive director on agency benefits issues.
  • Serve as the body of appeal for staff to address personnel issues that cannot be resolved by the staff.

Personnel Committee Meetings
(Meets as needed but at least annually to evaluate Executive Director)
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